Each credit institution, through its Board of Directors, must establish an ongoing and constructive dialogue with its principal shareholders based on their commitments and a mutual understanding of objectives.
The Board of Directors must ensure compliance with all legal, regulatory, statutory, and professional provisions relating in particular to informing shareholders about its own activities as well as those of the institution.
The Board of Directors must effectively use the Annual General Meetings to communicate with shareholders.
In preparation for convening and holding the General Meetings, the Board of Directors must, in accordance with scheduling requirements, request, within the prescribed time limits and by notifying shareholders who wish to do so, that they submit their proposals.
The Board of Directors must ensure that each draft resolution submitted to the General Meeting is accompanied by detailed explanations.
The Board of Directors must ensure that shareholders can easily participate in General Meetings by setting meeting dates and making the necessary documentation available to them at least 15 business days before the meeting.
The Board of Directors must ensure that the roles of the Chairman, the General Meeting, the scrutineers, and the Secretary of the meeting of directors and shareholders are codified in writing, either in the Articles of Association or in the Corporate Governance Charter established in Article 7 of the Regulations.